Who we are

This is a very simple Privacy Policy. This is the website of the Otherwise Award of the James Tiptree Jr. Literary Council, 6130 Phelan Ct., Santa Cruz, CA 95060, USA. The website address is: https://otherwiseaward.org.

What personal data we collect and why we collect it


The website is built on WordPress (Privacy Policy), which does not collect personal data. Webhosting is provided by DreamHost (privacy policy), which is GDPR Compliant, and based in USA.

Non-personal, anonymised information (web server log files) is automatically collected and deleted. See DreamHost privacy policy for full information.




When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

After approval of your comment, the information you provided, (name, website, but excluding email address) is visible to the public in the context of your comment.

Contact forms

We use WordPress plugin Ninja Forms (Privacy Policy) for all Contact and Submission Forms on the website. Ninja Forms is GDPR compliant. All information you provide is stored on the website and additionally forwarded to Otherwise Motherboard emails.

If you check ‘Subscribe me to the Mailing List’ information is additionally forwarded to SalesForce (Privacy Policy).

If you have made a Recommendations submission, approval of your comment, the information you provided about the recommended work is visible to the public in the context of your recommendation. No personal details of yours (name, email, etc) is included on the publicly visible website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos form YouTube or Vimeo, images from Instagram, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, or use one of the contact forms, the comment and its metadata are retained indefinitely.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How we protect your data

To protect the security of your data during transmission, we encryption techniques such as HTTPS (provided via DreamHost by Let’s Encrypt).

All users registered users are required to use 2FA Two Factor Authentication.

In addition to website-specific security, DreamHost provides a range of security services.